Program Resources



Striving for Mentoring Excellence Coaching

TMP's technical assistance program, Striving for Mentoring Excellence Coaching, gives partner organizations the opportunity to reflect, self-review and set goals for their programs.

Learn more about how you can get involved.


Program Resource Library

We hope this library of resources, listed according to the particular Element of Effective Practice it relates to, will be helpful in your process of Striving for Mentoring Excellence.

In this library, you will find examples of forms, applications and other templates that you can customize to fit the needs of your mentoring program. You will also find a wealth of information that may inspire and motivate you to improve your mentoring program and achieve new mentoring innovations.

We also invite you to share your best practices, insightful resources and great ideas by commenting on the forums or emailing your suggestions to info@mentoringpittsburgh.org.


Helpful research to support mentoring outcomes

We all need resources to support our work and help us provide the best possible programs for the youth and families we serve.

In addition to the following materials, we encourage you to visit these particularly helpful resource and research websites:

The Chronicle for Evidence Based Mentoring
Education Northwest
The National Mentoring Partnership

1: Recruitment

Recruitment is the first Element of Effective Practice standard; the resources listed below can help you meet best practices in recruiting potential mentors and mentees.

2: Screening

The following resources relate to Screening. In this section of the library, we have included templates for mentor, mentee, and parent/guardian application materials.

Minimum Standards for Screening Mentors

This checklist includes suggested minimum standards and additional recommended items for screening mentors.

Psychometric Test

The following item is an example of a psychometric test that can be used for mentor screening. Psychometric tests can be adapted to your organization’s needs. Be thoughtful about using any kind of psychometric test. Do you have qualified staff to administer and analyze it? Will using it impact a potential volunteer’s perception of the opportunity and agency? Will it yield results that will be helpful to you in assessing the volunteer?

Mentee Applications/Parental Consent Forms

The following example contracts can be administered to attain parent/guardian consent for children to participate in mentoring programs.

We have included a template for school-based mentoring and a template for community-based mentoring; either contract should be tailored to fit agency needs. Additionally, we have included a letter that specifies the time, place, length of commitment and other expectations of the mentor-mentee match that can supplement the regular parent/guardian permission letter.

School

Community

Supplemental Letter

Generic Policies and Procedures Manual for Mentoring Programs

This manual includes a wealth of resources including sample mentor and mentee applications, sample mentor and mentee interview questions, screening procedures, and much more.

The Importance of Time & Trust in a Mentor

This article suggests that the amount of time spent in a mentoring relationship and the level of trust placed in the mentor are the most important facets of a relationship, above and beyond demographics (i.e., social class differences).

Pennsylvania Requirements for Background Checks of Employees and Volunteers

This report explains the new law (Act 153 of 2014) regarding comprehensive criminal and child abuse background checks for employees and volunteers who work directly with children.

Volunteer Requirements for Pittsburgh Public Schools

 

3: Training

This section includes resources that can help you schedule and plan mentor, mentee, and parent/guardian trainings. Also, we have included the Mentor Training Guide and Brochure, which can be distributed to volunteers as a resource.

Sample Mentor Code of Conduct

This resource explains the roles and responsibilities of mentors.

It can be used in Mentor Orientation.

Sample Mentor Job Description

This resource explains the roles and responsibilities of mentors.

It can be used in Mentor Orientation.

Mentoring Partnership’s Mentor Training Guide

The Mentoring Partnership’s Mentor Training Guide covers a range of topics of interest to mentors, including the definition of mentoring, relationship development, and effective communication.

Mentoring Overview Trifold Brochure

This brochure can be distributed to volunteers alongside the Mentor Training Guide for quick access to key terms and questions.

Mentoring Partnership's Peer Mentor Handbook

This handbook, designed for peer mentors, covers much of the same material provided in the Mentor Training Guide in a style and language more accessible to younger mentors.

Pennsylvania Requirements for Training of Mandated Reporters

This site explains the new law (Act 31 of 2014) regarding child abuse recognition and reporting training that is now required for employees who work directly with children.


Essential Mentor Training

The following resources will help you achieve and deliver essential mentor training.

Developing Ongoing Trainings

The importance of quality training, perceived agency support, and mentors’ confidence in their mentoring abilities.

Characteristics of Children & Youth

Description of the stages of youth development and activities for each age group.

Exploring & Valuing Diversity

Issues of diversity applied to mentor training.

Disconnected / Opportunity Youth - Webinar

This webinar includes tips for working with “disconnected/opportunity youth” (i.e., 14-24 year olds who are homeless, in foster care, or are unemployed or not enrolled in school).

Note: The other webinars listed  on this site highlight a variety of topics that can be used to help you better serve the youth in your program, including school-based mentoring, youth with disabilities, and LGBTQ youth.

Guide to Mentoring 
For Parents/Guardians

This handbook for parents/guardians describes their roles and responsibilities within the mentoring relationship and can be adapted to reflect your program's goals.

Training New Mentees

Directions for specific activities that can be used in mentee/youth trainings.

4: Matching

Making a good mentor-mentee match will improve the quality and longevity of the relationship.  These resources are intended to help you create and facilitate enduring matches.

Important Predictors of Match Success

“Deep-level similarity”, such as values, beliefs, personality, and experience are more important predictors of match success than “surface-level similarity” such as gender, race, or ethnicity.

Tips and Considerations for the Matching Process

Considerations for matching decisions.


Mentor & Mentee Questionnaires

These mentor and mentee questionnaires can be modified to an agency’s needs to help them match a mentor and mentee with similar interests.


Example Matching Contract

The following example contract can be used at the initial meeting between youth and mentors, setting the tone for the match.

5: Monitoring & Support

With these articles and resources, you can find ideas to help you achieve long-term, healthy and happy mentoring matches. In addition, there are links to a variety of evaluations with national benchmarking standards. These evaluations can help you prove the effectiveness and impact of your mentoring program for grant requests and board reports.

Tips for best practices for match support

Building Relationships

For the beginning of the mentoring relationship


Activities & Conversations for Active Matches

Each of the following items include suggestions of activities and conversations for active matches. These lists can be provided to mentors for match support.

Goal Setting and Decision Making with Mentees

This resource includes tips and worksheets that mentors and mentees can use together when setting goals and making tough decisions.


Tracking & Monitoring Mentor Matches

 

Measuring the Quality of Mentor-Youth Relationships

Tools to help agencies monitor the quality of the match and subsequently offer resources to mentors.


Evaluation:

In order to better support your efforts to evaluate the effectiveness of your programs, we are offering you a wide variety of nationally used youth assessment tools.

This list of scientifically-tested assessments on youth attitudes, psychosocial and cognitive factors, youth behavior, and environmental influences is available for your use. Each assessment is described briefly below. The citations are available so that the assessment tool and additional benchmark data can be accessed and you can measure your program outcomes against national standards.

To be helpful, we have compiled a list of evaluations that have readily accessible outcome data so that you can compare your data with national standards.

In addition, Oregon Mentors provides an Evaluation Instrument Toolkit that can be very helpful for a variety of programs. We encourage you to visit this website to access their toolkit.

6: Closure

The final Element of Effective Practice emphasizes bringing the match to a healthy closure. The following resources include tips for facilitating advantageous closures and also provides evidence for the importance of closure.